Understanding Your Profitability

Quick version: Go to Reports > Profitability to see how much money you are actually keeping on each job after labor and expenses. Find out which types of work make you the most money -- and which ones are costing you.

What the Profitability Report Shows

This report looks at your completed jobs and compares what you charged the customer against what it cost you to do the work. Five numbers appear at the top:

Revenue -- Total invoiced amount across all completed jobs in the period.
Cost -- Total labor and expense costs for those jobs.
Profit -- Revenue minus Cost. This is your gross profit.
Avg Margin -- Your average profit margin as a percentage. Higher is better.
Jobs -- The number of completed jobs in the period.

Below those numbers is a table of every completed job, showing the job number, customer, revenue, cost, profit, and margin percentage.

How to View the Profitability Report

Click Reports in the sidebar.
Click the Profitability card.
Use the time period dropdown to select a range (This Month, This Quarter, etc.).
Optionally use the margin filter to focus on specific types of jobs:
- All Jobs -- Everything.
- 50% or higher -- Your best-performing jobs (green).
- 25-50% -- Jobs that are OK but could be better (amber).
- Below 25% -- Jobs where you are barely breaking even or losing money (red).

How Margins Are Calculated

Fieldkit calculates margin using this formula:

Margin = (Revenue - Cost) / Revenue x 100

For example, if you invoiced $1,000 for a job and your labor and materials cost $400, your margin is 60%. That means you kept 60 cents of every dollar on that job.

The color coding makes it easy to spot problems at a glance:

Green (50%+) -- Healthy margin. You are making good money on this work.
Amber (25-50%) -- Below target. Look at what drove up costs.
Red (below 25%) -- Losing money or barely breaking even. Figure out why.

What Affects Your Profitability Numbers

Two things feed into the cost side:

Labor -- The hours your team logged on the job, multiplied by their hourly rate. If a tech spent 8 hours on a job at $35/hour, that is $280 in labor cost.
Expenses -- Materials, equipment rentals, permit fees, or any other job expenses you tracked.

For the numbers to be accurate, your team needs to log their time on each job and you need to invoice for the work. If either piece is missing, the job shows an "Incomplete" label instead of a margin percentage.

Fixing Incomplete Data

If you see a warning that some jobs have incomplete data, it means either time was not logged or an invoice was not created for those jobs. Click the Fix issues link to go to the Data Health report, which shows you exactly what is missing and where.

Tips

Sort by margin to find your least profitable jobs. Look for patterns -- maybe certain types of work consistently lose money.
If a job has a low margin, check whether the crew took longer than expected or if you under-bid the job.
Run this report monthly to catch profitability problems early, before they become a pattern.
Make sure every team member logs their time. Missing time entries mean your costs look lower than they really are, which gives you a false sense of how profitable you are.
Use the CSV export to share profitability data with a business partner or accountant.